Harmby Homespace is a Yorkshire-based building business delivering residential and commercial projects, from new builds and barn conversions to renovations, kitchens, bathrooms, and landscaping.
The team previously relied on Excel spreadsheets to manage supplier invoices and create customer quotes. As project volume increased, spreadsheet workflows became difficult to control, validate, and scale.
To solve this, the business implemented HarmbyHomespace, a centralized .NET 6 web application with structured data models, role-based access, and integrated financial workflows.
A broad construction service offering created complex quoting and supplier management needs.
Harmby Homespace delivers a wide range of building and improvement projects across Yorkshire, with a focus on quality workmanship, practical design input, and end-to-end delivery from planning through completion.
Spreadsheet-driven operations were slowing delivery and increasing risk.
A centralized .NET 6 platform replaced disconnected files and manual workflows.
A structured SupplierInvoice model replaced ad-hoc spreadsheets with supplier and project linkage, invoice and due dates, paid tracking, and full financial breakdown fields for net, VAT, CIS, gross, and rounding adjustments.
The interface included searchable and filterable grids, validation rules, lifecycle statuses, and master-detail handling for part payments.
Xero synchronization status tracking was also built in to strengthen accounting handoff.
A dedicated Quotation module replaced manual quote worksheets with itemized quote lines and structured cost categories such as labour, materials, hire, and extra work.
Markup controls by cost type, VAT handling, gross value calculation, and quote lifecycle statuses provided consistency and reduced arithmetic risk.
Integrated reporting pages produced both summary and detailed quote outputs with standardized formatting for customer-facing documents.
An in-app email workflow enabled faster quote delivery without switching tools.
The new HarmbyHomespace app was seamlessly integrated with Xero, including support for MTD workflows and VAT submission processes.
Xero contact synchronization reduced manual data transfer and improved consistency between operational and finance data.
The move from spreadsheets to a centralized platform delivered measurable operational gains.
Harmby Homespace modernized a critical business process by centralizing supplier invoices, quote creation, and reporting in a structured .NET platform, improving control, accuracy, and scalability.
If spreadsheets are slowing your operations, we can design and deliver a practical platform built around your workflow.